Executive Assistant / Personal Assistant (Part-time)

FutureSight is seeking a highly organized, personable, and detail-oriented executive assistant to

support the Managing Director.

Studio Overview:

FutureSight is a leading venture studio that co-creates world-class software companies with values-driven entrepreneurs from inception to exit. We are a team of founders, operators and designers with experience successfully bringing software to market at scale.

Opportunity Overview:
Running an efficient operation is critical to FutureSight’s success. In this role, you will enable our MD to
scale the business by streamlining their day-to-day operations and ensuring maximum efficiency.

What you bring to the table

You are an individual who thrives in a fast-paced, ever-changing environment. You build rapport quickly
and can establish productive, trust-based relationships with a wide variety of individuals across

diverse organizational groups.

You are intuitively hospitable and your career is predicated on your proven track record of promptness, accuracy and reliability.

Accountabilities:

Supporting the Executive Team with coordination and general administration, keeping track of
critical dates, and making logistical arrangements for meetings as directed
Inbox management – responding to emails promptly, flagging and tagging emails based on appropriate follow-up
Complex calendar management
Manage user accounts and company technology applications as an administrator
Coordinating internal employee digital and in-person events, socials, and learning sessions
Prepare internal and external email communications
Prepare letters, memos, correspondence and other documents as required
General HR functions (recruitment, onboarding / off-boarding paperwork) and other
administrative and data management tasks
Maintain administrative procedures including, travel arrangements

Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant
reservations
Communicate effectively and professionally with a wide range of individuals across all levels of
the organization and external clients
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed
supplies, placing, and expediting orders for supplies

Requirements

Post-secondary diploma or degree
3-5 years of experience in a similar role.
Excellent command of the English language (both written & verbal)
Flexibility and adaptability to frequently changing priorities and deadlines
Excellent organizational and time management skills
Strong computer skills (Slack, Google Docs, Google Sheets, Google Slides, Powerpoint, Microsoft
Excel)
Meticulous attention to detail and problem-solving skills
Ability to exhibit discretion in handling confidential/sensitive information
Must provide a high level of customer service to internal and external clients.
Ability to exercise tact, judgement, and discretion
Ownership of our digital-first culture by coordinating internal employee events, socials, and
learning sessions

Originally posted on Himalayas

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Executive Assistant, Personal Assistant, Administrative Assistant, Office Assistant, Virtual Assistant 

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