Senior Project Specialist | Public Sector & EU Funding

About Us:

TOPOSOPHY is a globally recognized placemaking and marketing agency with ‘place’ at the core of our business. We’re committed to sustainability, diversity, and ethical practices, delivering comprehensive research-driven strategies and integrated solutions. With a presence in 25+ countries across four continents, we leverage our expertise to transform places and foster meaningful connections in the public sector and communities.

The Role:

We are seeking an experienced Senior Project Specialist well-versed in Public Sector & EU Funding to play a pivotal role within our team. Operating from our Athens base, this position requires fluency in Greek and a strong procurement background within the Greek and EU contexts. This multifaceted role bridges procurement and project management for urban/ tourism placemaking and destination planning. This position includes spotting EU funding opportunities, aligning tender responses and project proposals with TOPOSOPHY’s strategic trajectory, while staying current on industry trends.

Responsibilities:

Lead small to medium scale projects, or independently handle parts of larger projects, focusing on urban/tourism planning and organizational management initiatives in the context of tourism and placemaking.
Identify, analyze, and track public sector and EU funding opportunities, including tenders, grants, and partnerships. This includes understanding the requirements of supporting documents detailed in tendering specifications (RFPs/RFIs/RFQs and Public Tenders).
Prepare compelling tender responses and project proposals, ensuring alignment with funding requirements and TOPOSOPHY’s strategic direction. Manage the bid process, coordinating internally with other departments and externally with partners & vendors.
Coordinate tender and proposal documentation, monitor the submission and tender process, and ensure that all supporting documentation for participation in public tenders/bids is prepared and collected.
Collaborate closely with client representatives to collect information on project-related topics and synthesize findings to develop and present alternatives and recommendations.
Research and apply best practices in tourism, hospitality, urban placemaking, and destination planning, leveraging knowledge and experience to ensure project implementation aligns with industry trends and best practices.
Prepare and deliver project presentations, reports and deliverables, proactively managing client expectations and ensuring alignment with engagement objectives.
Manage administrative tasks related to projects, ensuring a high degree of professionalism, ethics, quality, and integrity.
Stay abreast of industry trends, emerging best practices, new tools and methodologies, and share knowledge with colleagues and clientsws

Requirements

University degree in Tourism Management, Urban Planning, Public Policy, or similar relevant fields. A postgraduate degree is preferred. A degree in Law or other related fields would also be advantageous.
Minimum of 6 years of total working experience, of which at least 3 years should be in preparing public tenders and managing the bidding process.
Knowledge of the legal framework of public contracts and experience with the National System of Electronic Public Procurement Platform (ΕΣΗΔΗΣ) is required.
Demonstrated experience in tourism, hospitality, urban placemaking, and destination planning.
Excellent communication and presentation skills, with the ability to engage and influence stakeholders. Proficiency in both Greek and English.

Strong organizational and time management skills with attention to detail and the ability to work well under time pressures and to prescribed deadlines.
Exceptional analytical and problem-solving skills, with the ability to think strategically and provide innovative solutions.
Strong interpersonal skills, with the ability to work collaboratively in a team environment, build rapport with clients, and interact effectively with numerous project stakeholders.
Demonstrated ability to build and maintain relationships with customers in a challenging and fast-paced environment.

Benefits

Competitive salary
Flexible working hours
Hybrid working policy
Employee discounts or perks
Paid courses & career development opportunities
Health care (private insurance)
A friendly and dynamic working environment in which you can develop your skills and competencies.
A supportive and inclusive work environment that values diversity and innovation.
Opportunity to work on high-impact global projects

Originally posted on Himalayas

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