Rigby AG: Executive Assistant

Headquarters: Zurich, Switzerland

URL: https://www.rigby.ch

Who Are We?

We are a staffing company based in Zurich, Switzerland
We are a tier 1 supplier to some of Switzerland’s most attractive employers
We are an international team with several staff members who are already working remotely
We take pride in delivering high-quality service to our clients
To encourage communication, we hold daily team meetings, bi-weekly reviews, and have senior team members available on an ad-hoc basis to discuss your needs/questions

What is the role about?
The Executive Assistant will provide high-level administrative support to the team, handling a wide range of executive and administrative tasks. The ideal candidate is detail-oriented, highly organised, and capable of managing multiple priorities at the same time. 
This role requires excellent communication skills, a high level of discretion, and the ability to work independently.
Tasks and responsibilities:

Administrative support
Meeting coordination: Organise and prepare materials for meetings, take minutes, and follow up on action items 
Ensure meetings are efficiently run and objectives are met
Meeting Coordination: Organise and prepare materials for meetings, take minutes, and follow up on action items 
Ensure meetings are efficiently run and objectives are met
Project Management: Assist in the planning and execution of special projects and initiatives 
Track project progress and provide regular updates to the management team
Confidentiality: Maintain the highest level of confidentiality and handle sensitive information with discretion
Liaison Role: Act as a point of contact between the team and gather feedback in one-to-one meetings
Foster positive relationships and ensure effective communication
Event planning: Assist in organising company events, meetings, and conferences 
Ensure all logistics are handled smoothly
Document Management: Maintain organised and accessible records and files, both electronic and physical

Required qualifications:

EducationBachelor’s degree in Business administration, communications, or a related field preferred

Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar role supporting senior executives

Skills
Exceptional organisational and time management skills
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Ability to manage multiple tasks and prioritise effectively in a fast-paced environment
High level of professionalism and discretion
Strong attention to detail and problem-solving skills

Attributes
Proactive and self-motivated
Flexible and adaptable to changing priorities
Strong interpersonal skills and the ability to build relationships
High degree of integrity and commitment to excellence

LanguagesFluent English

What Can We Offer You?

Continuous training, learning, and development
Daily international exposure
Inclusion in meetings and more responsibilities over time
A competitive hourly payment
Paid time off and the flexibility to take more unpaid holidays
An Internet Service Provider and hardware allowance

Rigby is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We are excited to receive your application and hope to welcome you to the team.

To apply: https://weworkremotely.com/remote-jobs/rigby-ag-executive-assistant

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