Remote Accounting Admin

Extenteam is looking for a Remote Accounting Admin to join our growing organization and undertake the following tasks:

Position Overview:

We are seeking a highly organized and detail-oriented Property Accounting Manager to join our team. As an Operational Accountant / Administrative Specialist you will be responsible for overseeing all aspects of property accounting, including managing guest deposits, owner statements, maintenance fees, and entering receipts. You will take the lead on all accounting tasks for the company and serve as a crucial point of communication between the company, guests, and owners for expense and deposit-related queries.

In this role you will be working closely with company leadership to set up and maintain financial stability for the organization.

Responsibilities Include:

Manage and organize guest deposits, ensuring accuracy and compliance with company policies
Prepare monthly owner statements, accurately reflecting rental income and expense allocations
Calculate and collect maintenance fees from owners, coordinating with relevant departments to ensure timely payments
Maintain accurate and up-to-date records of all financial transactions
Enter receipts, invoices, and other financial documents into the accounting system
Perform regular reconciliations of bank accounts, ensuring accuracy of all financial data
Prepare financial reports and provide analysis on a regular basis to support decision-making processes
Collaborate with other departments to ensure accurate and timely communication of financial information
Respond to guest and owner inquiries related to expenses, deposits, and accounting processes, providing clear and concise explanations
Proactively identify and address any potential or existing financial discrepancies or irregularities
Stay up-to-date with industry regulations and best practices in property accounting

Financial Record Keeping: Maintain accurate and up-to-date financial records for multiple commercial properties within the portfolio using Yardi accounting software.

Financial Reporting: Prepare monthly, quarterly, and annual financial statements, including income statements, balance sheets, and cash flow statements.

Rent Collection and Billing: Monitor and record tenant rent collections and billing processes, ensuring timely and accurate invoicing.

Expense Management: Process and record property-related expenses, including property taxes, insurance, utilities, and maintenance costs.

Budgeting and Forecasting: Assist in the creation and management of property budgets, as well as provide financial data for property performance.

Reconciliation: Perform bank account and general ledger account reconciliations to ensure accuracy in financial data.

Compliance: Ensure compliance with accounting standards, industry regulations, and company policies.


Bachelor’s degree in Accounting, Finance, or a related field.
Minimum of 4-6 years of experience in property accounting or a similar role.
Strong knowledge of generally accepted accounting principles (GAAP) and financial reporting.
Proficiency in using accounting software such as Quickbooks and Microsoft Excel.
Proficiency in using Streamline is preferred
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving abilities.
Excellent communication and interpersonal skills.
Ability to prioritize and manage multiple tasks with competing deadlines.
Proactive and self-motivated with the ability to work independently and as part of a team.
Familiarity with property management software is a plus
Proficiency in Streamline or similar property management software
Excellent attention to detail and organizational skills.
Successful track record in working remotely

The ideal candidate for this position should possess strong independent work capabilities, demonstrating the ability to work remotely and self-direct effectively. We are seeking individuals who thrive in an autonomous work environment and can take initiative with minimal supervision. The candidate should be adept at managing their time efficiently, setting priorities, and delivering high-quality results independently. This role requires a self-motivated professional who can demonstrate a track record of successful projects undertaken with little guidance.

Strong communication skills, both written and verbal, are essential for effectively collaborating with team members and stakeholders in a virtual work setting.


– Internet speed minimum 30mbps

– i5 8th Gen or higher

– Windows 10 / MacOS Catalina or higher

– Minimum of 8 GB RAM

Private and quiet dedicated home office area (no roosters, dogs, children’s noises in the background)
Back-ups in case of power or internet provider interruptions
Good headset and webcam (preferably noise-canceling headset)


EXTENTEAM is the #1 trusted outsourcer for property management professionals operating short-term rentals, vacation homes, multifamily communities, and boutique hotel properties.


We support over a hundred different property management brands throughout the United States. Our virtual team members work exclusively to supercharge guest services, reservations, marketing, bookkeeping, IT support, and other core business functions.


– OWN YOUR STUFF: We Own Our Stuff.

WALK THE TALK: We Do What We Say We’ll do.

– INTO THE WILD: We are Explorers.

– WORD AS BOND: Just Say It.

– ABOVE AND BEYOND: We Live Extenteam.


-Competitive Salary

Holiday Reward Equivalent to 13th-month pay

-HMO-Life Event Bonuses

-Preventive Mental Health Benefit

Originally posted on Himalayas


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Accounting Clerk, Accounting And Payroll Specialist, Remote Worker 

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